Purchasing

    Doing Business with the City

    The City of Live Oak welcomes the opportunity to do business with interested vendors in the community. The City’s Purchasing Office is interested in fostering participation with all qualified businesses offering commodities to make the most economical acquisition of quality materials and services that will assure efficient operation of city government. Competitive participation from the business community is vital to ensuring the City receives the best value in all purchases. Contact information is below.

    Procurement Methods

    Purchases below $3,000 do not require a set number of quotes but a minimum of two (2) quotes is recommended when possible.

    Purchases in the amounts of $3,000 to $49,999 may be made on the basis of three (3) quotations, taking into consideration State Law requiring Historically Underutilized Businesses (HUBS) availability, and local vendor availability.

    Purchases $50,000 and above and above are subject to requirements of the competitive bid process which requires formal advertising of sealed bids/proposals unless specifically exempted by State Law. These purchases will be formally advertised in the local newspaper.

    Cooperative and Interlocal Contracts will be utilized when deemed to be in the best interest of the City. The City has interlocal agreements with Texas Cities which allows the use of those entities contracts in addition to State contracts and other entities such as Buy Board.

    General Requirements

    Purchase Orders are required on all purchases including purchases made through the City procurement card by authorized users. Purchase orders will serve as a legally binding contract for the receipt and payment for a good or service.

    Delivery: Delivery of goods must be made to the location indicated on each Purchase Order unless otherwise specified. The City’s normal business hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.

    The City does not utilize a registered vendor file. Please send all inquiries or product/service information to the email below.


    NOTICE TO VENDORS

    Disclosure of Interested Parties

    Section 2252.908 of the Texas Government Code requires a business entity entering into certain contracts with a governmental entity to file a disclosure of interested parties prior to the time the business entity enters the contract with the City. Section 2252.908 requires the disclosure form (Form 1295) to be signed and notarized by the authorized agent of the contracting business entity. Section 2252.908 applies only to a contract that requires an action or vote by the governing body of the governmental entity before the contract may be signed or has a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section.

    Section 2252.908 applies only to a contract entered into on or after Jan. 1, 2016.

    The form must be submitted electronically through the Texas Ethics Commission website.

    Once the form is submitted and given a unique registration number, the business entity must manually sign the form and have it notarized. The form should be sent to the City which will then verify the form on the Texas Ethics Commission website.

    The Purchasing Division of the Finance Department is charged with the following responsibilities:

    • Procuring goods and services and performing these purchases in accordance with state and local requirements.
    • Assuring fair and equitable treatment to all vendors and to all City departments without regard to political pressure
    • Supervising all purchases made through competitive bids and cooperative contracts.

    As a local government, the City of Live Oak encourages competition among potential vendors to obtain quality goods and services at the best prices available, to maximize tax dollars.

    Chapter 176 of the Texas Local Government Code requires that any vendor or person considering doing business with a local government entity disclose in the Questionnaire Form CIQ, the vendor or person's affiliation or business relationship that might cause a conflict of interest with a local government entity.

    By law, this questionnaire must be filed with the records administrator of the City of Live Oak no later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

    For more information regarding Chapter 176 of the Texas Local Government Code, visit Texas Ethics Commission.

    Contact:

    Kathy Foster
    Purchasing and Budget Coordinator
    210.653.9140, ext. 2215 or kfoster@liveoaktx.net
    Monday - Friday
    8:00 A.M. - 5:00 P.M.

    Vendor visits by appointment only